Overview with tools, software, best practices and alternatives
What is Team Management on the Web?
Team management on the web is regarded as a team strategy using the online approach. It helps team members and leaders organize their work using the internet, allowing them to work whenever and wherever they want.
Who does Team Management on the Web?
Various teams can do team management on the web, provided that the team has an access to a stable internet connection. The online aspect of management is helpful to the team in such a way that the team can work on team matters regardless of location and time.
Why do Teams do Team Management on the Web?
Teams do management on the web for the following reasons.
First is communication. Teams can use the power of the internet to keep communication among the team. Though it does not require face to face presence, communicating online enables team members and leaders to work continuously even outside the workplace. In addition, continuous communication allows the team to be updated about the status and progress of the team and the project.
Doing team management on the web can also positively affect data integrity. With continuous information being discussed by team members, the team will be able to discuss, prioritize, and resolve important issues. Also, online team management allows the team to formulate plans, develop strategies, and implement actions without the need for the members to see one another face to face.
How to do Team Management on the Web / Ways to do Team Management on the Web
Team management on the web offers important and pertinent information about the performance, activities, standing, and development of the team, the project, and the team’s connections.
In conducting the online management, it is important to have a stable internet connection. If the internet connection is poor or absent, it will not allow team members and leaders to do online activities, such as chat, e-mails, and online conferences. While e-mails can be sent anytime or as agreed, online seminars and meetings require the stability of the web access, otherwise, they will not be feasible.
With regard to sending information and updates via e-mail, the team should consider the content of the message. The content should be complete, accurate, recent, and organized. This is for the e-mail recipient to be able to read and comprehend the report. Absence of these elements could lead to misinterpretation of information.
Advantages of doing Team Management on the Web
Doing team management on the web is highly helpful to the team and the business for the following reasons.
The first advantage is continuity of communication. With the team members able to send and receive reports online, they will be updated on the status and progress of the team and the project. They will be kept aware of the accomplishments and issues of the team. The accomplishment will inspire and motivate other members while the issues can be resolved one detected and prioritize.
Another pro of doing web team management is the business framework. With continuous information coming from the team members, the team will be able to formulate concrete plans, establish efficient strategies, and implement applicable actions. Also, the team will have a good foundation that will help them evaluate their past and present activities.
Disadvantages of doing Team Management on the Web
While team management on the web can be a lot of help to the team in various ways, there are also some instances in which it can put negative impact to the business team.
Compared to live or face to face management, in which team leaders see each other personally, online team management is quite challenging because team members are within virtual boundaries. This implies that members may not have the adequate level of seriousness in doing a task or work. As a result, team members may not be able to unleash their fullest potential, unlike those who work offline.
Another problem with doing team management on the web is its online nature. This entails that the team has to rely heavily on a stable internet access in order to carry out their functions, like joining online conferences or sending e-mails. If the internet access is poor or lost due to any reason, the team will not be able to do their function normally.
Best Practices for doing Team Management on the Web
The use of doing team management on the web in business helps team members and leaders to be completely informed, updated, and aware of the status and progress of the team and the project itself.
In doing team management online, everything must be organized. If the team wants to conduct an online meeting, the time of the meeting should be clear to all members. If the members are part of virtual teams, in which they are dispersed in different time and locations, the team can set a time, which is feasible to all time zones.
In sending e-mails, it is best for the team to maintain communication if they regularly check their e-mails. The sender will not be able to notify each member one by one, that an e-mail has been sent, especially if the number of recipients is many. Team members should also be initiative to check their e-mails daily, if possible.
With regard to the content of the e-mail, it should be complete, accurate, recent, and organized. To preserve the completeness and accuracy of information, the team may keep a small notebook where they can record pertinent information without forgetting any detail, which may be pivotal to the team and to the conduct of the project.
In e-mails, organization of information can be maintained by using headings and sub-headings, which guide the readers in scanning the e-mail report. In addition, the team can also use bullets, which let them list down information in a synthesized manner.
How Teamreporter helps Teams at doing Team Management on the Web
Teamreporter is an application that uses scheduled report mails as a replacement for status meetings or conferences. It can be utilized by teams with less than four members and signing up for an account up just takes less than a minute.
Teams can send and receive information to and from other members of the team with Teamreporter’s automated and user-friendly interface. Teamreporter will send members e-mail notifications, asking them to send pertinent information, such as the team’s accomplishments, plans, and issues. Based on their replies, Teamreporter will generate a data summary, which will be sent to all members of the team.
Team leaders can also benefit from Teamreporter. They can use the data from the application, giving them an overall grasp of the status and progress of the team and the project itself. Team leaders can also identify members who perform well and those who need further assistance. In addition, they can also use the data from the application when they make their reports or training module.
Teamreporter is flexible, which allows teams to adjust its interface to suit with their workflow and environment. Teams can change the questions in the application, as well as the schedule of the report mails. In addition, team members can use Teamreporter with other applications that the team uses in their tasks, along with e-mails.
Alternatives to Team Management on the Web
Team productivity e-mails are effective in information dissemination in teams; however, business teams can also take into account some alternatives that the team can use or do when doing reports.
Paper-based reports can be used if internet connection is poor or absent. In addition, the team can easily file these reports in binders, which can be readily accessible if there is no electricity. However, paper-based reports can be vulnerable to water, fire, and chemicals.
Another alternative is the use of e-mail applications. The modern era offers a lot of technological advancement that helps people do things more easily and more conveniently. Applications can be downloaded in Play Store, App Store, or Windows, giving people the opportunity to do their tasks efficiently.
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Teamreporter is free for small teams (up to 4 members)