Overview with tools, template, software, best practices and alternatives
Why do Freelancers do Reports?
A freelancer is a person who is self-employed and does not full commitment to a specific employer. Their agreement to the work can be short-term or long-term, which may depend on the freelancer’s skills and the employer’s standards. The relationship of a freelancer to his employer is usually long-distance and may require stable internet connection.
Freelancers do reports to establish communication with their employer. This way, freelancers will be able to report important information about the project. The information can be about the freelancer’s accomplishments, plans, and problems.
Reports are generated by freelancers to convey their assessment on their work or project. Assessment data may include their strengths and weaknesses throughout the duration of the project. Also, details like their achievements and issues can also be added to the report. These details will help the freelancers formulate a concrete plan, allowing them to deal with the current task at hand. The plan will eventually lead them to devise appropriate strategies and actions to follow in order to meet their goals. An evaluation is also included in the freelancer’s report so as to determine whether the goal has been met or not and if the plans and actions have been effective.
The information indicated in the freelancer’s report can help elicit crucial decisions about the project. The report may include the team’s strengths and weakness, which helps the team members think of ways to boost their strengths and eliminate their weaknesses. Aside from these, freelancers can also write in the report the open opportunities they view as helpful for them or for the team. Moreover, threats should also be indicated in the report for the freelancer or the team to come up with solutions or preventive measures to these threats.
How do Freelancers usually do Reports?
Freelancers write reports in order to update their co-freelancers and their superiors.
Arts, music, journalism, filmmaking, designing, and education are some of the fields that involve freelancing activities. However, the content of the report freelancers from each area make are generally the same.
Freelancers include the most recent and most important information in the report. This is to keep their colleagues and their superiors updated with what is happening in the project or task. Fresh information is usually included at the beginning of the report. Some prefer to include an introduction to the report while some directly state the main points. Also some freelancers indicate brief information or summary about the previous report as reference to the current report.
The main information in a report includes achievements, plans, and problems. The report contains what the freelancer or the team was able to finish within a specific timeframe. This helps the freelancer or the team locate themselves in the project timeline, which allows them to decipher their proximity to their goals.
Information on what the freelancer or the team plans to do is also included in the report. The plan should be both short-term and long-term. The long-term plan is the main end of the project, while the short-term plans serve as the tidbits that the freelancer or the team has to hit in order to meet their ultimate goal. Plans should be specific, measurable, attainable, realistic, and time-bound.
Issues and concerns of the team members should also be revealed in the report. Hiding secrets to each other, especially to the team leaders will have an adverse effect in the long run. Problems that are not raised early can be detrimental to the freelancer’s and the team’s success, due to lack of preparation to the problem.
Typical questions/metrics/topics that are usually covered in reports Freelancers are doing
Reporting for security teams covers the following:
- How many articles have you made today?
- How many artworks have you finished today?
- How many films have you edited today?
- How many sales have you made today?
- What are your achievements for today?
- What are the team’s strengths and weaknesses that you see?
- What are your short-term and long-term goals?
- What are the actual threats that you see? How are you going to solve them?
- What are the potential problems that you foresee? How are you going to prevent them?
- Do you have other concerns or issues?
Advantages & Best Practices of doing Reporting for Freelancers
Reporting for freelancers is beneficial to the team in a number of reasons.
Reporting updates all team members of the freelancing team, not only the team leaders. With all information circulating within the team, the entire team will remain knowledgeable with what is happening within the team. The team will also know all angles on the project’s status and progress. The flexible time freelancers have also enables them to create and deliver a good quality report, containing complete and accurate information.
The accomplishments and strengths of the team serve as inspiration and motivation to the group, allowing the group to stand still amidst of problems. These also enable all team members to do better on their task every day. The plans that are inculcated in the freelancing team’s report will guide the team, as it traverses the right path to its goals. Also, the problems identified and raised by the team will help the group formulate plans and strategies, as well as elicit important decisions that are vital to the team’s success.
Reporting is a form of communication among team members and communication is the key to the team’s success. With effective communication, a harmonious relationship can be promoted within the team, allowing them to be more productive in their tasks. This factor eventually leads to the success of the team.
Disadvantages & Pitfalls at doing Reporting for Freelancers
Freelancing reports can boost the team’s performance in a company; however, these can also present some disadvantages.
Lack of time is one issue in doing freelancing reports. Most freelancers engage in multiple projects, disabling them to include time for report writing. They are already too busy with their multiple tasks, that they can no longer handle generating a report about their status and progress. Some freelancers can produce a report about what they have accomplished; however, the quality might be poor due to inadequate time. Some freelancers also have poor time management, which renders them incapable of writing the report, since they are already pre-occupied with their other tasks.
The field of freelancing is usually asynchronous, which involves various team players from various parts of the world. This implies that the team members utilize a stable internet connection for them to effectively communicate. This high reliance on internet accessibility is another issue in doing freelance reports as poor or absent internet connection adversely affects the productivity of a freelancer or a freelancing team. No internet connection will disable them from doing their tasks and sending them to appropriate people. And worse, they will not be able to report to their leaders.
Why Teamreporter is great in doing Reporting for Freelancers?
Teamreporter is a business tool, an application that lets business teams conduct fewer status meetings and replace such meetings with scheduled report mails. These mails are automatically sent to the users’ e-mail. Signing up is not difficult as it can be done in less than a minute. Also, four-man teams can use Teamreporter free of charge.
Teamreporter is highly beneficial to freelancing teams, as it has an easy to use and automated interface. It can be used via e-mail or a web browser, allowing its users to easily send and receive information to and from other team members. Teamreporter sends an e-mail to the team members, asking them to submit information about their achievements, plans, and problems. Based on the members’ replies, Teamreporter will generate a summary, which will be sent to the group the next day. This keeps the team members updated at all time.
Flexibility is another good feature of Teamreporter. The application can be adjusted by the freelancing team, enabling it to suit their workflow and work environment. To add, the schedule of the report mails can also be modified. The list of members who will receive the mails and those who have to send reports will also be notified. Aside from that, Teamreporter can also be integrated to the applications that the team is using. This feature allows team members to work in accordance to their protocol or internal operating procedures.
Teamreporter also benefits team leaders of the freelancing team. With the reports sent by the team members, team leaders will have a complete oversight of the group. Team leaders will be able to monitor the performance of the entire team, as well as each of its team members. Additionally, team leaders will be able to identify their members who perform best and those who need their further assistance.
With these features, Teamreporter stands as a great communication tool to freelancers, making it a beneficial addition to the team’s arsenal.
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