Overview with tools, software, best practices and alternatives
What is a Daily Status Report?
A daily status report is a kind of report that shows a status or progress of something, usually a task or a project, on a daily basis.
Who makes Daily Status Reports?
Daily status reports are usually prepared by office workers. These reports are forwarded to the team superiors everyday, usually before the end of working hours.
Why do people do make Daily Status Reports?
People create daily status reports to update their team superiors about what that happened within the day. Usual pieces of information that are included in a daily status report are accomplishments or achievements, the plan for the next day, and the problems encountered within the day.
Daily status reports serve as communication tools among the team as these reports present the summary of what has transpired within the day and they are to be sent to the team members.
How to make a Daily Status Report
Daily status reports primarily feature three things: achievements or accomplishments, plans or goals, and conflicts that arise.
Positive milestones such as achievements and accomplishments should be included in the daily status report as they reflect the progress of the team members. While these act as small pieces of the puzzle that can show the whole picture of the team, they can also serve as motivation or inspiration for other members of the team. In addition, the achievements of a team member will keep him ignited in doing his tasks.
Plans and goals are also indicated in the daily status report as these serve as bases to the team’s strategies and actions in the future. The team’s plans give direction to the entire team. These are also the team’s building blocks to becoming successful, since the team will not have something to carry out without them.
Another element that should be included in a daily status report is the conflict or roadblock. These should be addressed in the report so as to make the team members informed of the things that halt the whole team from becoming successful. Actual and potential problems should be identified as early a possible so that the team will be able to discuss them as well as to brainstorm for strategies, which will help team members solve the existing conflicts and prevent foreseeable crises.
Advantages of making Daily Status Reports
Daily status reports are done every day and they present a number of benefits.
First, these status reports provide knowledge to the team members about the team’s progress on a daily basis, making all members updated most of the time. The whole team will have a grasp of the team’s accomplishments, plans, and problems on a daily basis and it enables them to prioritize issues and discuss about them.
Another importance of daily status reports is that it can boost the momentum of each team members on a daily basis. Seeing the progress of a team member per day will inspire and motivate other members of the team to keep up doing the good work or do better than what they did the other day.
Daily status reports also help members cast ideas for planning on their next move. Team members can evaluate the outcomes from the interventions they have implemented. They can adjust their goals if there are negative outcomes while they can keep what they are doing if the outcomes are positive.
Another advantage presented by daily status reports is the coordination among team members. Existing and foreseen conflicts are noted in daily status reports, which are shared within the team. Team members can receive advice from their teammates on certain issues that can be solved. Also, the team can sort and prioritize the problems that each member has enlisted, allowing them to plot a plan to solve or prevent such issues.
Disadvantages of making Daily Status Reports
While daily status reports have a number of advantages to the team, they also have a number of cons.
Since daily status reports are done every day, they can be sometimes time consuming. Office staffs that have a lot of tasks to do will just have a shorter time to prepare the daily status report. As a result, they might not be able to include all necessary details to the report, which compromises completeness and accuracy.
Daily status reports may be left stacking if a member becomes ill, involved in an accident, or hospitalized. The number of days in which the team member is sick or is confined in the hospital may not allow him to finalize the report. As a result, not all information from the team members will be solicited by the team leader, missing out information that can be viewed as important or urgent.
Best practices for making Daily Status Reports
Daily status reports can include the team’s best learnings, as these are keys to the team’s continuing transformation and success in the business industry. This so called “transformation” involves learning and learning allows team members to improve.
Team members can report what they have learned from the project, as well as from their accomplishments and errors. Also, they can include their perception on what the company can do to become better. Moreover, new ideas that the team can consider can be also included in the daily status report.
Creativity, learning, and continuous growth are significant to a team, whether the team is small or large.
How Teamreporter help at making Daily Status Reports
Teamreporter is an application that provides details on the team’s general status and it can be an instrument in generating daily status reports. It solicits information from the members about their accomplishments, plans, and problems, which the members can send daily.
The application notifies team members via e-mail, asking for the day’s progress, issues, and other significant events in its simple and automated interface. After collecting information, Teamreporter sends a summary of the team’s status to the team members.
As status meetings can be replaced by scheduled report mails, Teamreporter enables the team to save a lot of time and money. The team can utilize the time and money for activities that foster development within the team, such as team building.
With Teamreporter in the team’s arsenal, effective communication will be facilitated among team members, allowing them to grow into a better team.
Alternatives to making Daily Status Reports
While daily status reports provide knowledge to the team members with its daily updates, there are other report formats.
Some alternatives to daily status reports are weekly reports and monthly reports. As compared to daily reports, weekly and monthly reports can be less time-consuming, since they are not to be submitted every day. However, these reports should contain precise and complete details, since completeness and accuracy are key elements to the report output.
In addition, weekly and monthly reports both contain the highlight of the occurrences and issues within the given time-frame as compared to daily reports. However, it cannot be denied that daily status reports are more complete and detailed than other reports.
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