Overview with tools, software, best practices and alternatives
What is a Team Status Software?
A team status software is an innovation that utilizes a set of machine-readable instructions to present information on the status and progress of a team or a project. Most team status software tools are application software, which include features that make work easier and faster for users.
Who uses Team Status Software?
Team status software tools are primarily used by all team members in sharing information pertaining to the team status. Users of such software tools can be the regular office staffs who are in the workplace and their team superiors such as supervisors, managers, and executives.
Some university students also utilize team status software tools to allow exchange of information about a particular academic task or project.
Why do people use Team Status Software tools?
People make use of team status software tools primarily as a communication tool within the team. Using this kind of software tools allow them to send information to their colleagues without using pen and paper, which has the potential of being damaged by water, fire, or pests.
Another reason why people utilize team status software tools is that the software is capable of sending information to all members of the team in an easier and faster approach. Some team status software tools provide opportunity to team members to send their updates without the need of accessing the e-mail.
How to use Team Status Software tools
A Team status software is an innovative way team members use for communicating their ideas and collaborating project tasks with the other members of the team.
Team status software tools can accommodate a specific number of team members while allowing the members to create a team and add team members immediately.
Most status software tools have template questions that ask the team members pertinent information about the project, such as accomplishments, goals, and conflicts. Some also have short instructions, which guide the team members in entering information on the software.
Some software tools have notification features, in which team members can see tags or messages from their co-workers. In some software tools, mentioning the name of a teammate will instantly notify to that person.
Advantages of using Team Status Software tools
Team status software tools are generally beneficial to the team in a number of reasons.
First, team status software tools are highly innovative tools that allow communication among the members of the team in an easy and faster manner. Just like sending SMS and e-mails, these software tools have business-related features that allow users to send information to the members of the team.
Another reason why team status software tools are advantageous is its high accessibility to the users. Team members can download the software online if they have an access to the internet. Additionally, status software tools can be utilized anytime and anywhere as long as there is stable internet connectivity.
Team status software tools at present are also highly adaptive. Users can customize the software tools to make them parallel with the team workflow and environment. For instance, solicited information can be modified, enabling users to input a wider range of queries to the team. In addition, the schedule for reminder mails and reports can also be changed depending on the team’s pacing.
Overall, team status software tools maximize the productivity and performance of all team members.
Disadvantages of using Team Status Software tools
While team status software tools are beneficial to every business team, they also have some disadvantages.
The issue of internet accessibility is a major disadvantage to a lot of team status software tools that are available. Some of them do not function well in an environment with poor or no internet connection. As a result, information dissemination could be delayed or blocked, disrupting the communication within the team.
Another con of using team status software tools is the need of extra accounts, logins, and credentials, in which team members are requested to utilize another e-mail address aside from the regular addresses that they are using. This can be tedious and confusing for some members of the team, since they have to create and add contact information apart from the ones that they use in default.
Technical errors such as data corruption can be another problem in using team status software tools. Since team status software tools are information-driven, any error in reading the program can lead to data corruption. The worst effect of such technical errors is the inability of the users to access the software, losing all data it contains.
Best practices for using Team Status Software tools
Team status software tools facilitate efficient communication among team members using a unique interface that is not found in e-mails and SMS.
Some team status software tools promote a friendly atmosphere within the group by using Emoji. This function allows team members to express themselves more utilizing substitutes for words, while maintaining a quicker approach. There are team status software tools that let users add their own Emoji if the default emojis are not enough.
Easy configurability is another good practice in using team status software tools. Some software tools can be integrated to other applications or devices such as desktop and mobile, allowing a more efficient interplay of communication among team members.
Another good practice behind using team status software tools is the use of status updates, in which team members can let their teammates know what they are doing. Additionally, some software tools have an edit function, which allows the users to edit something they did not intend to include in their status.
Why Teamreporter is a great Team Status Software
Teamreporter is considered as a kind of team status software, as it reflects the status of the team by using scheduled report mails as replacement for status meetings and conference calls.
Teamreporter saves time, effort, and money in the part of the user. It facilitates faster information exchange as compared to live business meetings and phone calls. Additionally, it does not require the team to learn and install new software as it is highly usable using e-mail and a web browser.
As software, Teamreporter features an interface, which is user-friendly and automated. This allows its users to send and receive information easily, without any confusion on the part of the user.
Alternatives to Team Status Software tools
Team status software tools facilitate information dissemination within the team in an easier and faster way, as opposed to sending information via air mail. However, there are other alternatives that the team can use aside from the software.
One option that the team can consider is the e-mail, in which team members can send files such as documents and images to other team members in one click. It just requires the recipient details, the files to be sent, as well as internet connectivity.
Team members can also opt to send files via a courier in worst case scenarios wherein the internet connectivity is absent or is not in its highest performance level. Files can be sent thru a courier; however, transport of the parcel takes more than a day.
Get Teamreporter - Free!
Teamreporter is free for small teams (up to 4 members)