Overview with tools, template, software, best practices and alternatives
What is Reporting to the Senior Management?
The senior management team, also known as executive management, refers to a team of people at the top level of organizational management. The members of this team are responsible for leading the path of the company or corporation.
Reporting to the senior management team involves the provision of information and updates about the status and development of the junior team and the business itself.
Who does Reporting to the Senior Management?
The members of the junior team, as well as the team leaders, create substantial reports to be submitted to the senior management team. A team secretary may be elected to gather the reports made by other members of the team and compile them into a single report, which will be passed to the senior management team.
Why do people do Reporting to the Senior Management?
Business teams create report for the senior management team for the following reasons.
A major reason for report submission is communication, in which the members and leaders of the business team provide important information and updates, whether new or additional, to the members of the senior management team. The information inculcated in the report allows the upper level management team discuss new and additional ideas, compare and them, to generate significant conclusions and rational decisions, which will help direct the business to its success.
In general, teams generate reports to present the things that team has already accomplished within a specific period of time. These facts help the team determine what the group is capable of doing, which inspires and motivates team members and leaders to perform better.
How to do Reporting to the Senior Management / Ways to do Reporting to the Senior Management
Reporting to senior management is about presenting important and helpful information about the undertakings, routines, standing, and development of the business team and the project itself.
In reporting to the senior management, team members and leaders should include all important information about the events that happened to the team within a specific time frame, as this keeps the members of the senior management team updated on all aspects of the team’s performance and the business status.
To specify the report, team leaders and members generally include information on their achievements and plans, along with their strategies, activities, and threats. These pieces of information will let the members of the senior management team communicate with the chief executive and formulate the company’s overall plans, strategies, and actions, which will help the company or the corporation.
Advantages of Reporting to the Senior Management
Reporting to the senior management is advantageous to the business team for the following reasons.
Communication remains as the major benefit of submitting reports to the senior management team. The reports allow team members to inform the superior management about the team’s accomplishments, which can determine the team’s competence. Additionally, these achievements can attract potential affiliates, such as venture capitalists.
Another advantage of reporting to the senior management team is that the information in the reports allows the upper management group to interpret and analyze information, which is to be followed by making inferences and crucial decisions for the company or the corporation.
Disadvantages of Reporting to the Senior Management
While reporting to the senior management can be advantageous in big ways, there are also circumstances in which it can be disadvantageous to the business team.
Reporting to the senior management team can be tedious and time-consuming, as the report information should be complete, accurate, updated, and fresh hand. Collecting and organizing the information in the report may eat up the time of the members and leaders of the team, which may leave their regular tasks and responsibilities unfinished.
Using the internet and sending e-mail reports to the senior management is really powerful when it comes to the reporting process, as team members and leaders are capable of sending and receiving information to and from other members of the team easily and swiftly. New, additional, and corrective information can be sent right away to the concerned individuals or groups in just one click. However, team members and leaders will not be able to do this if the internet access is poor or absent.
Best Practices for doing Reporting to the Senior Management
Reporting to the senior management aids team members, leaders, and affiliates to become completely knowledgeable, updated, and wary on the status and progress of the group and the business project itself.
A good report contains information on every aspect of the business and the team. These aspects include the team’s achievements and issues, along with their future plans, strategies, actions, and evaluation of outcomes. These are vital to the report as these provide foundation on the team’s future actions.
In addition to the broad coverage of the report, team members and leaders should make sure that the information included in their reports is complete, accurate, fresh hand, and factual. A small notebook can be used by the team in recording vital details that happened within a specific time-frame, so that they will not forget including them in the report.
Organization of the report is also a key ingredient in a substantial report. This can be done by using headings and sub-headings that will serve as guides to the readers when they scan the report. In addition, the use of bullets in presenting information is also a helpful tip in listing down the salient points in the report. Also, writing the text in bold or italics may help put emphasis on significant information in the report.
With regard to the language used in the report, members and leaders should use a kind of language that can be understood by the readers of the report. While a vast amount of vocabulary can be used in the report, teams should ascertain that these words are used properly and correctly, so as information will be conveyed effectively. Also, jargons and acronyms should be limited as the members may misinterpret them as these terms may have various meanings. The team may add a glossary or footnote, where technical terms or jargons can be defined.
How Teamreporter helps at doing Reporting to the Senior Management
Teamreporter is an application that uses scheduled e-mail reports as replacement to status meetings, thus, reducing the number of meetings of the team. This can be used freely by teams with up to four members and signing up for an account just takes in less than a minute.
The interface of the application is automated, making it user-friendly for every business team. Teamreporter will send e-mail notifications to the team, requesting team members and leaders to send important information about their accomplishments, problems, and plans. Based on their reports, Teamreporter will send another e-mail the other day, which contains the data summary of the team members’ reports.
The senior management team will be capable to maximize the benefits from Teamreporter. With the data coming from the application, members and leaders will be able to get an overview on the status and progress of the organization and the business project as well, allowing them to adjust their business plans. Also, senior leaders can use the data when they evaluate leaders and members, allowing them to identify those who perform well and those who need further assistance. They can also use the report from Teamreporter when they make training modules and their own reports.
Teamreporter is highly flexible, allowing members and leaders to send and receive information and updates to and from other members of the team. They can also change the questions and schedule of the report mails in the application’s interface. Teamreporter can also b used with e-mails and web browsers, along with other applications that teams are using.
Alternatives to Reporting to the Senior Management
While reporting to the senior management can be supportive to the business team, there are other alternatives that the business team can consider when doing business reports.
Arranging and conducting a business status meeting with the senior management team is an alternative move the business team can make, if not in paper. Status and stand-up meetings are quick ways of disseminating information completely in a face to face manner. This allows team members and leaders to give updates to the concerned people and voice out their concerns about the team. However, a live status meeting will not be feasible to virtual and asynchronous teams, as their members are in different locations and time zones.
Another alternative in reporting is the use of e-mail reports and updates. With a stable internet, laptop, or smart device, business members and leaders will be able to disseminate information with just one click. Also, this allows people send and receive information to other people without having to meet in person. This is highly favorable to virtual teams as the process just takes place online. Nevertheless, this alternative might not be effective if the internet connection is poor or absent.
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