Overview with tools, template, software, best practices and alternatives
Why do People do Reports On Mobile Devices / Reporting From Mobile Devices?
Business teams utilize mobile devices to generate reports to give information about the standing and development of the team and the project to the members of the team.
Using mobile devices (such as smartphones), team members can send other members information that requires immediate intervention from the team. Also, they can send issues and concerns to their team leaders via their mobile devices. In just one click, team members will be able to send essential information to their teammates. Additionally, team captains can also pass down reports on special or urgent announcements to their team members.
Team members can share their performance and activities, including achievements and issues to the team via mobile devices, allowing the entire team to know their standing and progress. Achievements can inspire other team members, boosting their overall performance. Issues can also be quickly discussed via mobile devices, allowing the team to discuss ways to solve actual problems and solve potential problems.
Important trends on the team’s activities, such as major rise or decline in sales can also be included in a report that is done via mobile devices. These trends will let the team check where the group, the project, and the entire business are going. Also, trends that are pivotal to the team’s future can help the team create concrete plans, strategies, and actions. Reports on mobile devices are highly accessible to the team members, helping them to make inferences and conclusions, as well as to make logical decisions, which can help the entire team perform better in the future.
Members of virtual teams also use their mobile phones for staying in touch with their teammates, despite of being dispersed in various locations and time zones. Differences in areas will not be a problem to virtual teams, since members can send information like their achievements, plans, and issues.
Reporting on mobile phones also elicits efficient chain of command within a team. For instance, a member can tell problems or issues to his superior, with the latter giving the former an advice on how an actual problem can be solved. In addition, team leaders can also provide a synthesis of information to their superiors, giving the latter a good oversight of the team.
Overall, team members report on mobile phones to facilitate effective communication within the group and to exchange information within the small teams in the business. The teams can also forward essential information to their superiors.
How do Teams usually do Reports On Mobile Devices/ Reporting From Mobile Devices?
Reports via mobile devices provide the team members and leaders all relevant data on the group’s performance, as well as the business standing and development.
Whether the report is done via call, message, or e-mail, it is best for team members to include information with the highest priority. This is for the team to elicit quick intervention to an urgent issue, allowing the team to plot plans, strategies, and actions for the future.
Data in a mobile device report should also be factual and updated. If the reporting is done via a phone call, one will not want to inform false information to his teammates and team leader. In addition, the report should be updated for the whole team to become informed of the latest events and activities in the team.
Organization and coherence of information in the mobile device report ensures easy readability and comprehension in an SMS or e-mail report done in a mobile device. It is also a good practice to list down important information that needs to be reported for a phone call in a mobile device.
Information in the mobile report should be complete and accurate. Reports with incomplete and false information are prone to become outdated as new and corrected information can be done and presented to the team in the long run. Also, a complete and accurate report allows a team to formulate concrete and smart plans, develop efficient strategies, and execute actions.
Achievements and problems are also noted in a report on mobile phone. Team members and team leaders will have their momentum boosted by good news from their team mates. Also, problems should be immediately reported via mobile devices, so that the team will be able to quickly discuss possible interventions to an issue.
Typical questions/metrics/topics that are usually covered in a report from Mobile Devices
- How are your sales today/ this week/ this month/ this quarter?
- What are your achievements for today?
- What are the team’s strengths and weaknesses that you see?
- What are your short-term and long-term goals?
- What are the actual threats that you see? How are you going to solve them?
- What are the potential problems that you foresee? How are you going to prevent them?
- Do you have other concerns or issues?
Advantages & Best Practices of doing Reporting On Mobile Devices/ Reporting From Mobile Devices
Reporting on mobile devices/ for mobile devices is highly beneficial to the team for a number of reasons.
Communication is the primary intervention in doing reports via mobile devices. The reports can be done by team members anytime and anywhere, as mobile devices are highly portable. Team members can easily call or send messages to other team members and team leaders.
Reports in mobile devices can also reveal issues or concerns that are urgent or in high priority. These issues will be made known to the entire team, allowing team members to evaluate their urgency to the team. By reporting via mobile devices, team members will be able to solve urgent existing issues while establishing a plan to prevent potential or foreseen issues.
Team leaders can utilize mobile devices like smartphone or mobile phones in generating and sending important announcements to their team members. They can immediately call the team leaders to discuss essential actions to be carried out.
Reports for mobile phones may also present data on the trends in the team’s activities within a specific timeframe. These trends may be a rise or decline of the team’s output and these can also affect their performance in a positive or negative way.
Disadvantages & Pitfalls at doing Reporting On Mobile Devices/ Reporting From Mobile Devices
Reporting on mobile devices/ for mobile devices can be advantageous in several ways, but there are also instances in which it can be a problem to the team.
Calls, SMS, and e-mails are some of the reporting format in mobile devices. While sending e-mails can be feasible with a stable internet connection, making phone calls and sending SMS are not possible if there is no network signal within the vicinity. This issue highly concerns teams who are located in remote areas with weak network reception, such as field teams. As a result, these teams will not be able to effectively send and receive information to and from other team members.
Complete and accurate information is necessary in doing reports and this entails adequate time in reporting. Team members who are very busy in their currents tasks and responsibilities might not be able to allot time in making a complete report while some members may not be able to generate a report at all. This leads to failure to update other team members on their status and progress. Doing phone reports also cuts the time of the members in doing their normal duties at the workplace.
Reports should be up to date; however, some teams have the tendency to only concentrate on the current standing and development of the team and the project and put aside their thoughts on the future aspect of the group and the project. As a result, they might not be able to foresee the opportunities or threats that may come along the way. They will not be able to grab any open opportunities for the team’s betterment and they will not be prepared in case a problem arises in the long run.
Why Teamreporter is great in doing Reporting On Mobile Devices/ Reporting From Mobile Devices?
Teamreporter is a business tool that aims to reduce the number of status meetings of a team by replaceing the meetings with scheduled report mails. The application can be used by teams with less than or equal to four members and signing up for an account just takes up to less than a minute.
Teamreporter helps in reporting on mobile devices as it as an automated and easy to use interface. It sends e-mail notifications to teams, asking them to send information, such as their achievements, plans, and problems for a specific period of time. Based on the replies of the team members, Teamreporter will generate a data summary, which will be sent to the entire team the following day. This way, team members will be able to send and receive information to and from their teammates easily.
Users can modify the questions and the schedule of the report mails in Teamreporter’s interface, making the business application flexible. Team members can also change the list of recipients in the application, such as those who will receive the information and those who need to submit information. In addition, Teamreporter can be also integrated to other applications the team uses. This property of Teamreporter makes it suitable to use regardless of any workflow or work environment.
Team leaders can also gain advantage with Teamreporter as the business application gives them a complete oversight of the team and project’s status and progress, as team members will send them information about their plans, strategies, activities, and concerns. Also, team leaders will be able to determine those who perform well and those who need their help. Information given by Teamreporter can also be integrated by team leaders in their training modules.
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