Overview with tools, template, software, best practices and alternatives

Why do Home Inspection Services do Reports?

Home Inspection is the process of complete examination of a house, aiming to determine the overall condition of a house. A home inspector is a person, a professional who conducts an assessment and evaluation of the universal condition of a house. This includes various features of the house, such as structural components, wiring, plumbing, insulation, roofing, exterior, and interiors.

Home Inspection is usually performed at the time of when the house is being sold. This is to prevent a buyer to purchase a house that has with lots of issues, which may require repairs. This is a trouble for the buyer because the expenses will be much large due to the combined price of the unit itself and the repair. The Home Inspection report will help the buyer decide if he will purchase the house or not, given complete and accurate information about its overall condition.

After the general inspection of the house, the home inspector will provide the buyer or inquirer a report that suggests any repairs to be done to the house. This is to improve the general condition of the house, making it safe and comfortable to the people who are going to live in it.

Safety is also one of the major concerns in a Home Inspection report. Aside from the assessment of the general condition of the house, the inspection procedure will also reveal issues that were previously unknown to both the seller and the buyer. Knowing the areas of the house that need repair will boost the safety level of the house, making it worthy to live in.

How do Home Inspection Services usually do Reports?

Home Inspection reports have standard format that present complete and accurate data on a particular household or building.

A Home Inspection report contains the address of the house or unit, as well as the contact information of the home or unit owner. This is to establish baseline information on the ownership of the building.

In addition, the report also includes the type and age of the structure, the baseline temperature recording, the typical weather, the condition of the ground or soil surface, as well as presence of rain in the last three days.

The home inspector should also include information of the building’s structural components such as foundations, floors, walls, ceilings, and roof. Each structure will be described and identify areas that are suspected of damage, which include floor crawl spaces, basements, and attic spaces. However, these areas may not be accessed if attempt to enter will damage the property or when adverse circumstances are predicted.

Information on the home exterior that should be in the Home Inspection report includes the home inspector’s observation on wall cladding, flashings, trim, entryway doors, number of windows, garage door operator, decks, stoops, steps, porches, and railings. Drainage, driveway, patios, walkways, and retaining walls should also be assessed.

Floors, walls, and ceilings are part of the house’s interiors and information on these should be added in the Home Inspection report. In addition, the number of windows and interior doors should be noted, along with signs of unusual water entry into the building. Internal structures of the house such as steps, stairways, railings, and balconies should also be checked and included in the report.

Above all, the Home Inspection report should be as detailed as possible so as to be comprehensive to the buyer or seller of the building.

Typical questions/metrics/topics that are usually covered in reports Home Inspection Services are doing

Reporting for project managers covers the following:

  • What things do you consider as your strengths and weakness for the day?
  • What part of the house have you checked today?
  • What areas of the house are you going to inspect tomorrow?
  • What problems have you encountered during the home inspection?
  • What foreseeable conflicts have you spotted during the inspection?
  • Were there any difficulties experienced during the home inspection?
  • What structural components of the house did you inspect?
  • What parts of the house interior and exterior have you seen?
  • What problems did you find on the house’s roofing, plumbing, and electrical system?
  • Does the house have any issues on heating and air-conditioning?
  • Does the house have any issues on insulation and ventilation?

Advantages & Best Practices of doing Reporting for Home Inspection

Some Home Inspection reports are presented with chunked information, instead of a long narrative report. It makes the report easier to read and understand.

Safety is the primary concern of a Home Inspection report. The report summarizes all positive and negative points of the house structure after the inspection process. The report may reveal flaws on the house structure, which can adversely affect the safety and security of the people who are living there. For instance, a house which is prone to having fire can be reconstructed to reduce or eliminate the risk of having the house being caught in fire. Some areas that may also need repair can be addressed to the home or unit owner, so they can have those parts fixed before they eventually break down.

Home Inspection reports also contribute in marketing and advertising of a house or a building. As the reports present the pros and cons of the structure to both the seller and the buyer, people will be able to determine if the house or the unit is a good place to live. Moreover, the report also provides information on the relationship of the various components of the house or the unit, allowing marketers, buyers, and home owners determine how these house components affect each other.

Problems & Pitfalls Reporting for Home Inspection Services usually has

While Home Inspection reports have a number of advantages, they also have some disadvantages.

Some home inspectors are not keen enough when it comes to the observation and assessment of the house, building, or unit. Lack of observation during the inspection procedure may result to missing pertinent information about the structure. A big concern is when the inspector missed to include significant information in the report. Lack of information, as well as missed information, may adversely affect the integrity of the report as well as the safety of the structure itself.

Home Inspection reports can be sometimes tedious due to the amount of information to be covered. General information in Home Inspection includes the structural components of the house or a building, its interiors and exterior. However, the home inspector usually checks the specific aspects of the house, such as built-in appliances and furniture, insulation and ventilation, air condition, heating, electrical system, plumbing, and roofing.

Why Teamreporter is great in doing Reporting for Home Inspection Services?

Teamreporter is an application that uses scheduled report mails to replace status conferences and meetings. Small teams with four members can use it for free and it just takes less than a minute to sign up.

Teamreporter has an easy to use and automated system, which allows it to yield reports on home inspection. Home inspector teams can send and receive reports to and from the team members in a fast and convenient manner. It works by sending e-mail notifications to the team members, soliciting relevant information on the team’s activities, status, achievements, problems, and plans. The team members send this information to Teamreporter. They will receive a summarized data from the application the next day. In addition, this allows the team leader to determine the development of the Home Inspection process.

Flexibility is one of Teamreporter’s assets, making it one of the best tools in the Home Inspection team’s arsenal. The members of the Home Inspection team can change the questions and the scheduled report mails in the application, which suits it to a number of workflows and work environment. It can also configure the members who will receive the reports and who will receive reminders on update submission. With Teamreporter’s flexibility, many teams can use it without conflict with their internal operating procedures.

Teamreporter will also help team leaders as it can give them a bird’s eye view of what is happening in the Home Inspection team. It provides the summary of the inspection team’s accomplishments, plans, and problems to the team leaders, allowing them to identify the status and progress of the entire team. In addition, the information from Teamreporter will help team leaders identify team members who need more supervision and guidance and those who do not need much supervision.

Above all, Teamreporter connects the members of the inspection team and their leaders, letting them coordinate together as a solid team and accomplish their target.

Learn more about Teamreporter

Teamreporter is free for small teams (up to 4 members)