Overview with tools, template, software, best practices and alternatives

Why do Dev Teams do Reports?

A development team or dev team performs specific functions and responsibilities in a team model, along with the product management team, program management team, test and quality assurance team, user education team, and logistics planning.

The dev team is the overall responsible for the delivery of a responsive scheme that is in compliance with the functional specification of an organization.

Dev teams utilize development reports for products and/or services so as to maintain active participation of all team members during the process of establishing and structuring the functional specification. Along with the program management team, the dev team yields baseline status and progress reports so as to lay a foundation of concepts in the organizations product prototypes as well as initial forms of service. The development reports all help the team in exploring new areas of product and development possibilities and alternatives.

Reporting for the development team also allows the team to work hand in hand with the other teams in the organization, especially with the project management team. The dev team can coordinate with the other teams their accomplishments, goals, and conflicts that center on the development of the product or service. This way, the dev team will be able to discuss probable ways to boost the performance of the product or service that they develop. Also, issues can be prioritized, resolved, and/or prevented as per the team’s earlier exposure to the latter. Moreover, reports for the dev team help facilitate the timeline of the product or service development.

The development report also helps in establishing a foundation of information, which contributes to the whole organization. The program management team will be able to present possible alternatives for the product or service, allowing the dev team to ensure the validity and refinement of such options.

How do Dev Teams usually do Reports?

Monitoring the team’s activity progress is one of the functions of the dev team and dev reports allow the team to do that.

The development team report centers on the overview of the progress and status of the team, organization, or project and it is very helpful in tracking such progress

In doing a dev report, the team can include the transition that takes place in the team or the project. It may cover the achievements of the team as well as the issues that the team has encountered for a specific period of time. In addition, the report may also encompass the quantity and magnitude of issues that have been resolved by the team within a specific time frame. The team member who reported the most number of issues in a particular time period can also be included in the dev report.

The issues raised by the team members can also be further classified as to priority order in the dev report. They can be grouped as minor, critical, major, and normal, which can be crossed to secondary categories as submitted, open, to be discussed, or awaiting for reply. The information can be presented in a table or in a graph. This way, the team models will be able to sort or narrow down the conflicts raised by the team members, allowing them to focus on a particular set of issues. The team’s issues can also be clustered as to the member who assigned them and as to which project a specific issue has been associated.

The development team can also include the issues that have been reopened by the team in a specific time of the year. In addition, the dev report can also present information about the total time spent by the dev team in working on the project.

Typical questions/metrics/topics that are usually covered in reports Dev Teams are doing

Reporting for dev teams covers the following:

  • What are your achievements for today?
  • What are your plans for tomorrow?
  • What actual and potential issues do you have?
  • How many issues have you raised and fixed today?
  • How many minor, major, or critical issues have you raised?
  • Is the issue still open? Has it been already submitted? Is it to be discussed?
  • How many unresolved issues do you have?

Advantages & Best Practices of doing Reporting for Dev Teams

Reporting for the development team presents a number of advantages.

Doing development reports allows the dev team to identify key tasks as well as concepts within a day or a week, allowing the dev team to quickly determine its status and progress. In addition, dev reports can also help the team visualize its performance as well as the associated trends in the product or the service. This enables help them make crucial decisions, which are significant for the team’s future.

Tracking the team members’ goals as well as results is another advantage a dev team report can offer. Thru the members’ reports, the members’ plans, activities, and outcomes can be identified. In addition, the dev report can also be endorsed to the other teams in the business model, allowing them to foster greater interaction, thus bringing them closer.

Another advantage of generating reports for the dev team is the easy identification of issues that the quality assurance team has checked and verified within a specific time frame. The dev reports can inform the team the quantity of verified issues by the quality assurance department, which can be in terms of priority, project association, and assignee.

Problems & Pitfalls Reporting for Dev Teams usually has

While dev reports present a number of benefits, writing them also have some disadvantages.

Reports for the development team provide information about the accomplishments, plans, and issues from the dev team. However, such issues can be branched into various categories and this idea entails that writing a dev report is a tedious process. As a process that requires complete and accurate details, dev reports needs adequate time from the members of the dev team.

Details that are raised among the team can be sorted as to actual and potential, as to priority (minor, major, crucial), the number of fixed issues, the number of fixed issues, and the status of the issues (open, submitted, or to be discussed). These details should be carefully sorted by the team members; otherwise, the report will be inaccurate. As a result, it may negatively impact the present and future team’s performance.

Generating a dev team is a tedious work that it can divide the team’s time. Yielding a complete and highly detail report can consume the team’s time intended for the regular tasks, which may render them unfocused. This may adversely affect the primary tasks and responsibilities of the team members.

Why Teamreporter is great in doing Reporting for Dev Teams?

Teamreporter is an application that is designed to replace status meetings with scheduled report mails. It is free to use for small groups of four members and registration just takes less than a minute.

Teamreporter helps dev teams in generating reports by notifying team members via e-mail, asking them to provide information on three basic aspects – accomplishments, goals, and problems. Team members will send these data to Teamreporter in order to complete a synthesized report, which will be sent the other day.

With Teamreporter, the whole team will be able to share positive information, such as achievements, which motivate and inspire other members of the dev team to perform better. Short and long-term plans can also be included in the brief reports as these can help the team in performing crucial decision making as well as setting up activities to be implemented. Moreover, both actual and potential conflicts can be made known within the team for the group’s review and discussion.

Team leaders will also find Teamreporter a great boost for the team’s performance as the application can generate a report containing the salient information coming from the team members, allowing them to have an overview of what is happening in the team and the project. In addition, team leaders will be able to track the ups and downs of each member of the team.

Teamreporter’s user-friendly and automated system also facilitates easy and fast exchange of information among team members, making it an efficient tool of communication within the team. The team members will be kept ignited, concrete plans can be formulated, and current and foreseeable crisis can be resolved.

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Teamreporter is free for small teams (up to 4 members)