Overview with tools, template, software, best practices and alternatives
Why do Companies do Reports?
A company is a group of individuals who share a common goal. They possess various skills and resources to meet short and long-term goals.
Company members generate reports to communicate internally with the team. Communication is very important in every team. Company members include various information in the report, such as positive and negative cues from their observation. Such information will help the team identify both actual and potential problems perceived by the team.
Aside from the assessment data, company members write reports to present the plan they have as members, which can be consolidated to become the team’s plan. The planning stage is a crucial phase in the team’s operation as it lays down the foundation of the team’s strategies and actions in the future. Met goals will also depend to the actions that the team implemented. Therefore, the report shows the relationship among the plans, the actions, and the outcomes, which reflect the team’s performance.
Companies also do reports as these help them identify the appropriate strategy to use in a specific issue. Also, the team’s actions are also presented in the report and this allows the team re-check the things they have done during the evaluation of the team’s performance.
In general, company reports are made to update the team on what is happening in the team and in the project. The information in the company report will also help the team formulate plans and make logical decisions, which will help the team and the company in the long run.
How do Companies usually do Reports?
Company teams write reports to provide updates to all team members, allowing them to access better performance.
The company report includes assessment cues, which are both positive and negative. These cues will direct the team to plan formulation, which can be short and long-term goals. Most company reports present both to more effectively guide the team in its operations.
Company reports also present all the strategies and actions the company is going to implement. With this information in the report, the team can evaluate if all actions will really help the team or not. The team can remove a specific action they feel will not help the team. Also, the rationale of each action can also be included to provide an explanation on how the action will help the team achieve its goal.
Evaluation of outcomes is also presented in company reports. This is for the company to know whether the team has met their formulated goal or not, indicating the goal’s effectiveness. The team may consider re-checking the plans that they set and the actions they implemented in case there is failure to achieve the goal.
Reports for companies may also present quantitative data, aside from the text that reflect qualitative information. The quantitative aspect of the report can be presented in the form of figures, tables, or graphs. These data forms will help the team visualize the changes or trends in the team’s activities within a specific period of time.
Typical questions/metrics/topics that are usually covered in reports Companies are doing
Reporting for companies covers the following:
- What are your accomplishments for today?
- What do you think are the team’s strengths and weaknesses?
- Do you see open opportunities for the team?
- Do you see some threats to the team?
- What actual problems have you experienced? How do you plan to solve them?
- Do you foresee any problems in the future? How to you plan to prevent them?
Advantages & Best Practices of doing Reporting for Companies
Reporting for companies does a number of benefits to the team.
First, the team becomes updated on the team’s status and progress. Receiving updates is like watching news in the television or reading news in the local newspaper; it allows the team members to know what is happening in the team. Also, the update could be information, which the team has not previously known.
Another benefit reporting for companies give to team members is the ability to plan well. The company report presents information on the team’s accomplishments and problems and these are also forms of assessment cues in the team’s performance. These things will help the team visualize the team’s position in the project, allowing them to devise their future plans to reach their goals.
The company report can also affect the decision making process of a company. Since the report presents both negative and positive views from the team members, the entire team will be able to make logical decisions without bias.
Disadvantaged/ Pitfalls at doing Reporting for Companies
While company reports can positively help the teams in a company, these can also present some pitfalls.
Company reports are detailed reports. This means that sufficient amount of information is needed to make it complete, accurate, and comprehensive. This entails that the team should allocate adequate amount of time collecting and organizing information that is to be included in the report. Failure to do this will result to an incomplete and inaccurate presentation of data, which can adversely affect the team’s planning, action implementation, and outcome evaluation.
Writing company reports can be time consuming, especially if the team has to involve people from other departments to determine specific information. For instance, a specific issue may require a conduct of survey involving people from multiple departments. Preparation and validation of tools like questionnaires and survey requires time as well. To add, conducting a survey can be a tedious activity as hunting down people can be necessary.
Preparing company reports and sending them in an online basis can be stressful to virtual teams in times when the internet connection is not fully functional, or in worst cases, absent. Poor and absent internet connection will disable members of virtual teams in sending and receiving information to and from other members. This is a problem in the team’s communication and can adversely affect the operations of the virtual team.
Why Teamreporter is great in doing Reporting for Companies?
Teamreporter is a helpful application to company teams as it minimizes the number of status meetings the team has. It uses scheduled report mails as replacement to the status meetings. Joining Teamreporter is easy as a member can sign up for an account for less than a minute. In addition, Teamreporter is perfect for teams with up to four members.
The interface of Teamreporter is user-friendly and automated, allowing its users to easily exchange information to their teammates. Teamreporter will just send notifications to team members via e-mail, which will ask team members to submit information on their achievements, plans, and problems. Teamreporter will generate a summary of the team members’ responses, which will be sent to all team members the following day.
Teamreporter is also flexible that it can blend with any type of workflow and work environment. Aside from being able to work with an e-mail and a web browser, Teamreporter’s questions and report mail schedules can be modified by the company team according to their needs. Also, the application can modify its list of recipients as well as the people who will be reminded to provide a report. Aside from these features, company teams can integrate Teamreporter to the existing applications they use.
Team leaders can also gain benefit from Teamreporter. They can have a clear oversight of the team’s performance and the project status from the updates they receive from the application. Also, they will be able to monitor the performance of the members individually. Moreover, team leaders will be able to spot the top performers in the team as well as those who need their intervention.
All in all, Teamreporter can be an efficient vehicle of information to company teams.
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