Overview with tools, software, best practices and alternatives
What is a Morning Report?
A morning report is a kind of report that states the status and progress of a team or project. It is sent to the recipients in the morning or at the beginning of the workday.
Who does a Morning Report?
Morning reports are done by medical staffs in hospitals at the start of the workday or in the middle of patient care rounds. This is to endorse pertinent information about the patients, allowing the health care providers to give continuous care to the patients.
Every basic unit of the army also generates a morning report. This is usually done by the unit clerk, noting personnel changes for the day.
In business, members of the business team also prepare morning reports in order to generate an update for the entire team. This facilitates provision of general information to all team members.
Why do people do Morning Reports?
People write morning reports so as to provide information to the team early during the day. it allows team members to become informed and update on what happened the last day, allowing them to make necessary adjustments to the actions before they become implemented.
How to do Morning Reports?
Morning reports contain standard information just like other kinds of reports. Information is usually the team’s achievements, goals, and problems.
Achievements are best included in morning reports since they are good news and good news are likely to inspire the team members. A major boost to the team members’ confidence during the morning will help improve their overall performance in the whole day.
Other things to include in the morning report are the plans for the day and the next day. The plans guide the team members do their activities well and they prevent members from doing the things they need to do on that day as well as on the following days.
Problems encountered, whether actual or potential, should also be included in the morning report. It is crucial to have them in the report, since they can cause problems to the team’s progress if they are left unresolved.
What are the advantages of Morning Reports?
Morning reports are efficient means of updating the team, since they are done in the earliest part of the workday.
Morning reports serve as communication channels for the team first thing in the morning at work. They provide information to all team members about the team’s status and progress. Aside from the project’s standing and development, morning reports also offer information on important insights such as the team’s achievements and conflicts. Other than these things, such reports also include plans of the members and of the team, which serve as their framework in completing the project.
Since the report is done and sent in the morning, information is definitely fresh and recent, keeping the team members at par with the timeline of the team and the project. Members will also be aware of issues that may hamper the progress of the project. In addition, team members will be well-coordinated as the information in the report is updated and not outdated.
Overall, morning reports cover fresh and new information that help team members adjust their actions throughout the day accordingly.
What are the disadvantages of Morning Reports?
While morning reports provide adequate information about the team and the project, they also present some disadvantages.
The first concern is the punctuality of information. Since morning reports are done in the morning, team members are required to present information as soon as possible at the beginning of the workday. However, it cannot be avoided that there are times in which some team members are late for some reasons, such as heavy traffic or heavy rain. These circumstances prevent the team members to deliver information in the earliest possible time.
Another disadvantage of morning reports is change in information. Since information is sent early during daytime, data are subject to change as the hours go by. Fast-paced change in information may lead to confusion on other team members, which could lead to outdated information entered in the report.
In addition to the above reasons, morning reports are the most demanding type of report because information should be disseminated at the earliest part of the day. It requires team members to work on the report early in order to send it as soon as possible. Hence, morning reports may not permit team members to work at their own pace.
What are the best practices in writing Morning Reports?
Morning reports provide the most recent information about the status and progress of the team and the project in the earliest time possible. Thus, it is important to prepare the report beforehand so as to generate the best possible report.
In preparing a morning report, a team member can prepare a draft of it the night before that date of its submission. Details such as achievements, goals, and problems should also be indicated beforehand so as to avoid missing any pertinent information. In addition, writing a morning report beforehand gives ample time for the team member to include all details that need to be included in the report. Preparing the report prior to the date of submission also reduces the things one needs to do the following day, allowing him to focus on the tasks to be done on the next day.
Other pointers to be considered in writing morning reports are the language used as well as the content of the report. It is important to write the report using the appropriate language so that all team members could understand what one is trying to convey in the report. Moreover, a complete and accurate report provides a strong knowledge base to the team members, enabling them to function in various situations.
How does Teamreporter help in Morning Reports?
Teamreporter is an application that utilizes schedule report mails as replacement to status meetings. It can support small groups of up to four members and it just takes up to less than one minute to register.
Teamreporter helps in morning reports by assisting team members in providing information on the team’s accomplishments, plans, and conflicts. The members of the team are notified by Teamreporter thru e-mail and they will be asked to send the necessary information to the application. After all information is sent, Teamreporter will generate a summary of information, which will be sent to the team members the following day.
The application can also reduce the trouble of sending the report in the morning, since it uses scheduled report mails. Additionally, team members can easily receive and send information thru Teamreporter with its user-friendly and automated way. With the reports sent to the entire team, important details such as actual and potential problems will be identified early. In addition, accomplishments sent will motivate the team, helping them become better performers in the company. Moreover, plans of the team are also included in Teamreporter’s update, allowing team members to double-check if the things they would like to happen are at par with the objectives or the team and the company.
What are alternatives to Morning Reports?
Writing morning reports is a good way to disseminate information to a group of people, since the information is delivered to the team in an early manner. This approach of updating the team in the morning allows the team to incorporate information to their plans for the day and for the succeeding days. Also, reading the problems encountered by other members can help the team, since possible or executed solutions can be discussed so as to solve or prevent potential problems of the team.
Some alternatives to morning reports are e-mail reports and reporting applications, since they can be generated throughout the day. E-mail reports just need an e-mail access using internet connectivity to send information to a specific number of people. It can be send to the team anytime and anywhere, except if there is a deadline. Another option that the team can consider is the use of reporting applications, which can facilitate exchange of information among the members of the team. Just like-mail reports, reporting applications can send updates to the team regardless of location and time zone.
Aside from e-mail reports and reporting applications, daily or weekly reports can also be alternatives to morning reports. They function similarly to morning reports as they also send information such as the teams achievements, goals, and problems. The only difference is just the time when the information can be sent. Morning reports are sent initially at the beginning of the workday while daily and weekly reports can be sent at any time within the working hours, preferably at the end of work.
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