Overview with tools, software, best practices and alternatives
What is Management Reporting?
Management involves the handling and control of the different members of a team or an organization, with an emphasis on achieving certain goals. Management reporting is the process of giving pertinent or new information to team members and team leaders about the team’s overall activities, performance, status, and development.
Who is doing Management Reporting?
Management reporting can be performed by any member of the team. Usually, the secretary of the team has the specific delegation for this task. The team leader can also delegate a particular person who can record the activities, performance, status, and progress of the team and provide a summary of information. Even team leaders can do management reporting to their lead superiors, for the latter to have a grasp on what is happening to the team and the project.
Why do people do Management Reporting?
Business teams do management reporting to establish strong communication channels within the team. This ensures that all members of the team, as well as team leader, are always updated on the team’s activities, performance, status, and progress.
Management reporting is also done to relay important information on the team’s achievements and problems, along with plans, strategies, actions, and evaluation. The data included in the management report will help team members and team leaders compare and analyze data, to make reliable conclusions and make rational decisions.
How to do Management Reporting / Ways to do Management Reporting
Management reporting includes essential information on the undertakings, routines, standing, and development of the management team and the project itself.
To ensure that the team members and leaders always get the best report, team members should utilize factual, complete, accurate, and updated information in the report. This will help the team provide effective plans and methods in the future.
With regard to the content of the report, the team members should include what have been done or achieved in the particular time frame. These can be information such as number of calls made, deals or transactions, client engagement and withdrawal, and cash flow. The members of the team can also include the team’s issues or problems, such as obstacles in contacting clients, client withdrawals, protocol deviations, and bad news from competitors.
Organization is one trait of management reporting. Team members and leaders should be able to sort out information according to their kind or nature, so that the team will be able to devise a comprehensive plan, strategy, or action to each issue or concern.
In management reporting, it is also important to utilize a kind of language that all team members can understand. The usage of acronyms and jargons should be reduced as not all members of the team are familiar to them.
Advantages of doing Management Reporting
Management reporting is advantageous to the management team for the following reasons.
By doing management reporting, team members and leaders will be able to communicate significant information to the whole team, such as new or additional information. They will also be able to correct erroneous information from previous meeting or report, enabling the team to make necessary changes in its activities.
Through reporting achievements, the team will be able to know its competence level and identify what it can do to survive the competition in the market. Also, the team’s accomplishments can inspire and motivate the members of the team. Meanwhile, identification of issues and problems is important, as this can help the team prioritize problems and discuss ways to solve or prevent them.
With the information provided by management reporting, team members and leaders will be able to formulate concrete and smart plans, devise efficient strategies, and execute effective activities, which can help the team achieve its goals.
Disadvantages of doing Management Reporting
While management reporting can be beneficial in a number of ways, there are also times in which it can be a disadvantage to the team.
For start-up teams and businesses, management reporting can be costly. Some reports have to be printed within a specific period of time, which will be included in the team’s expenses. This can be difficult to start-up teams that only have small amount of funds available.
Virtual teams rely on the power of a stable internet connection as their members are dispersed to different locales with different time zones. The big issue is that poor or absent internet accessibility will disable team members to send and receive important information to and from other members of the team.
Because it is tedious in nature, management reporting can be time consuming. Team members or leaders have to produce a report, which is updated, complete, and accurate, which requires modest amount of time from the members of the team. As a result, they may not be able to complete their regular tasks and responsibilities, which can negatively impact their performance.
Best Practices for doing Management Reporting
Management reporting helps team members, team leaders, and affiliates to become completely informed, updated, and aware on the status and progress of the team and the project.
Completeness and accuracy of information are two pillars of a good management report, as these elements help the team members and leaders to formulate their future plans, strategies, actions, and evaluations. Without these, the team will not be able to function completely.
Along with completeness and accuracy of data is data verification. This procedure ensures that the information in the management report is correct and detailed. This can be done with proofreading the information inculcated in the report and by counter-checking the information with other sources, such as team members and previous reports.
To maintain organization in management reporting, team members and leaders may utilize bullets when presenting information. This will help the report appear synthesized, allowing the readers to effectively comprehend the information being conveyed. Also, the use of headings and subheadings is also helpful in the report, as these enable the readers to easily scan the document.
In management reporting quantitative data can also be presented in the report. This is done by using tools, such as tables, graphs, charts, and diagrams. These tools will aid the readers in checking the information and data relationships in the report.
How to do Management Reporting with Teamreporter
Teamreporter is a business application that utilizes scheduled report mails to decrease the number of status meetings a team has in a particular time frame. It can be used without charge by small teams with up to four members. Also, signing up for an account is fast, as it just takes less than a minute.
The automaticity and usability of Teamreporter enable the members of the team to send and receive information to and from other members of the team. Teamreporter sends them e-mail notifications, asking them to send information on their achievements, plans, and achievements. Then, based on the replies of the members, Teamreporter will generate a summary of information, which will be sent to the team the next day.
The leaders of the management team can also benefit from Teamreporter, as they can easily have an overview on the status and progress of the team thru Teamreporter’s scheduled report mails. With these reports, team leaders will be able to determine the key players from the team as well as those who need further assistance.
Another good point in using Teamreporter is its flexibility. Team members can change the questions in the application’s interface, as well as the schedule of the report mails. Also, they can use Teamreporter, alongside existing applications that they use at work. Moreover, Teamreporter can be used via e-mail or web browser. These features let team members and leaders use Teamreporter in any work flow and environment.
Alternatives to Management Reporting
While reports to management can be beneficial to the business team, there are some other options that the business team can take into account when it comes to management reporting.
One option team members can use are e-mail reports or status updates, which only requires the team members’ laptop or smart device, along with a stable internet connection. Sending e-mail updates is considered is one of the fastest ways to disseminate information to other team members, allowing team members to inform their teammates important information, such as their achievements, plans, and problems, with just one click. However, sending and receiving information with a poor or absent internet access will not be possible.
Apart from sending e-mail status reports, the team can also have regular stand-up meetings. In these meetings, the team will be able to discuss important information and updates about the team’s standing and development. To add, these meetings are fast ways to determine the team’s accomplishments, issues, and goals, as they are short meetings.
Get Teamreporter - Free!
Teamreporter is free for small teams (up to 4 members)