Overview with tools, software, best practices and alternatives
What is Goal Management?
Goal management is the process of performing various functions, such as planning, organizing, staffing, directing, and controlling tasks, to accomplish a goal. It also involves the development and utilization of an action plan designed to motivate and guide a person or a group toward a goal.
Who does Goal Management?
Goal management can be performed by any teams from any discipline or field of study. Aside from business teams, the foal management process can also be executed by teams in the fields of healthcare, education, journalism, engineering, economics, research, and information technology.
Why do Teams do Goal Management?
Teams perform goal management for the following reasons.
First is to hit the team’s goals. All teams and organizations have their respective goals, which are reflected in their mission and vision. Aside from the processes of plan formulation, strategy making, and action implementation, teams can further manage their goals by organizing them.
Another reason why teams do goal management is to enhance the productivity of the team or the organization. With properly structured goals and aligned strategies and actions, teams will be more likely to succeed and achieve their goals, allowing them to become more productive and able to accomplish more tasks in the future.
How to do Goal Management / Ways to do Goal Management
Goal management provides important and reliable information about the performance, activities, standing, and development of the team, the project, and the team’s affiliates.
Formulating goals is one of the core processes in management. In goal setting, teams should keep in mind that the goal should be SMART, an acronym which stands for specific, measurable, attainable, realistic, and time bound.
Goals should be specific and measurable. It means that teams should be particular with any numbers that it desires for the team’s success. This may include values, such as the number of contacts to clients, the number of sales, and gross income.
Being realistic and attainable are also important factors with regard to goal attainment. The goal should demonstrate elements that can be achieved by the team, in line with the group’s performance and capacity.
Time is also a crucial element in goal management. Teams should set an exact time in which the goal would have been achieved. For instance, the team may use the phrases “in x hours/days/weeks/years,” where x is a certain number. Additionally, the team can also include specific dates for certain tasks. This way, teams will have a sense of urgency that keeps them on fire in their tasks.
Advantages of doing Goal Management
Doing goal management demonstrates efficiency to the team and the business for the following reasons.
The goal management process allows the team to be organized and productive at the same time. Managing one’s goals helps a team member lay down all his targets and sort them accordingly. It helps them prioritize their goals in terms of urgency or importance, allowing them to actualize these goals one at a time. Since there would be certainty that members would do their tasks, it is assumed that they would become more productive members of the team.
Another good thing about goal management is it allows members to stick with their goals, adjust them if necessary, and achieve their goals eventually. Following the SMART principle, it would be easier for team members and leaders to accomplish their goals, in line with the organization’s mission and vision statements.
Disadvantages of doing Goal Management
Goal management certainly helps the team in a number of ways; however, there are also some instances in which it can put negative impact to the business team.
The disadvantage of goal management depends on people’s personalities. While some people are highly structured in nature, meaning they are capable of planning and making things organized, some people have a more spontaneous nature, which means they might not be able to easily formulate plans in line with the SMART principle.
Goal management can put a tendency for other people to become overachievers. This implies that they could end up pre-occupied with work that they tend to avoid other aspects of their lives, such as their health, relationships, and leisure. As a result, this social deprivation may lead them to feel depressed or irritable.
Best Practices for doing Goal Management
Management reporting tools in business help team members and leaders to be fully informed, updated, and aware of the status and progress of the team and the project itself.
The SMART principle is one of the key elements in goal management. Teams should make it certain that the goals set are specific, measurable, attainable, realistic, and time bound. This way, it would be easier for them to develop strategies, implement actions, and evaluate outcomes.
The use of inspirational quotes and posters can be of great help when it comes to goal management. Team members may print these put them in their working desks, which allows them to be inspired when they work and do their tasks and responsibilities.
Teams can also itemize their goals and sort them according to importance or urgency. They may create a file or folder labelled with the urgency levels of the task. This way, they will be able to accomplish their goals one at a time, enabling them to become productive.
Goal setting software is also available online and in smart devices, allowing members to set-up their goals in sync with the latest products of technology. This means that people can also use the software to set-up their goals regardless of time and location.
How Teamreporter helps Teams at doing Goal Management
Teamreporter is a business application that utilizes scheduled report mails as a replacement to status meetings and conferences. Teams with at most four members can utilize it for free and signing up for an account just takes up to less than a minute.
Teamreporter interface is automated and user-friendly, allowing team members to send and receive information and updates to and from other members of the team. The application will send them e-mail notifications, which asks them to send relevant information like the team’s accomplishments, performance, and problems.
Flexibility is Teamreporter’s feature; enabling members to use the application with workflow and environment unaffected. Additionally, teams can use the application with other existing applications, along with the use of web access and e-mails. They can also change the structure of the questions, along with the schedule of the report e-mails in Teamreporter’s interface.
Teamreporter can also benefit team leaders because they can obtain helpful information from the application’s reports. This means that team leaders will be able to determine members who perform well in the team, as well as those who need further help. Team leaders will also be able to make reports and their training modules with Teamreporter’s data.
Alternatives to Goal Management
Goal management is effective in information dissemination in teams; however, business teams can also take into account some alternatives that the team can use or do when doing reports.
Teams can do the goal management process in paper form. They may keep a notebook where they can put their goals. Some members use a notebook with pre-set dates, in which they can plot their tasks and goals on specific dates on the pages of the notebook. This keeps them reminded of their tasks and goals.
Another alternative to goal management is the use of software. These products of technology are available in the internet and mobile devices, which can be easily downloaded by users. With these innovations, members can easily plot their formulated goals and keep them reminded of these goals.
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